• Lead and standardize administrative operations across Serbia, Cyprus, and the US.
• Lead the office operations team and support Personal/Executive Assistants across locations.
• Audit and improve internal operational processes and cross-functional workflows.
• Drive operational efficiency and introduce scalable administrative structures.
• Lead the strategic development and full-scale operational management of the new Belgrade headquarters, including workplace infrastructure, facilities, office expansion, space planning, employee experience, and coordinating all office-related operations and service providers.
• Manage relationships with vendors, landlords, subcontractors, and office service providers.
• Partner closely with HR, Finance, IT, Legal, and Security teams.
• Support onboarding/offboarding processes, SaaS management, equipment procurement, and employee experience initiatives across different company offices.
• Help organize internal events, workshops, and employee engagement activities in the Belgrade office.

• 6+ years of experience in workplace management, office operations, administration, or similar operational leadership roles.
• Experience managing or coordinating administrative or office operations teams.
• Strong background in process improvement, operational optimization, and building scalable workflows.
• Experience working with vendors, landlords, contractors, and office service providers.
• Strong understanding of the Serbian business environment and local office operations.
• Strong proficiency with Google Workspace, Microsoft Office, Asana/Jira, and modern AI tools.
• Fluent English is required. Serbian language skills are helpful but not required; Russian language skills are a plus.
• Experience in IT, Adtech, or another fast-paced international environment is a plus.

• 31 days of paid time off: 21 days of annual leave + 10 days of sick leave, because your health and work-life balance matter.
• Health & Wellness: Private health insurance and FitPass membership.
• Growth-focused environment: Access to learning resources and clear pathways for growth.
• Fun team events: Virtual cooking classes, yoga sessions, team quizzes and more.
• A culture of trust: We cut the red tape — results over rules always. Open talk, ownership, and getting things done together.

• Screening Interview (45 minutes) – Initial conversation with a recruiter.
• Team Interview (up to 60 minutes) – A meeting with your potential Team Lead and future colleagues to assess team fit and discuss role-specific responsibilities, expectations and workflows.‍
• Final Interview (Up to 60 minutes) – Meet with the Team Lead for an in-depth discussion of your experience and skills.

‍AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.