Executive Assistant

• Manage the executive’s calendar, priorities, and day-to-day operations while ensuring smooth workflow across all activities.
• Translate ideas and initiatives into structured, actionable plans with clear next steps.
• Oversee multiple projects simultaneously, maintaining consistent follow-ups with stakeholders to ensure steady progress.
• Develop and maintain a centralized roadmap that reflects priorities and timelines across ongoing initiatives.
• Facilitate cross-functional communication to keep teams aligned and informed.
• Prepare presentations and internal materials, as well as updates for leadership.
• Coordinate travel, visa processes, and related logistics.
• Handle executive communications across Slack, email, and meetings, ensuring timely and clear follow-ups.
• Continuously improve and systematize workflows to enhance operational efficiency.
• Provide support across hiring and other operational initiatives as needed.
• Leverage AI tools and automation to optimize processes where applicable.

• Proven experience as an Executive Assistant supporting C-level leadership in a fast-paced or startup environment.
• Ability to manage multiple projects simultaneously and effectively track progress across teams.
• Strong organizational and prioritization skills with excellent attention to detail.
• Experience translating high-level ideas into structured action plans and driving follow-ups.
• Ability to coordinate cross-functional stakeholders and ensure execution.
• A strong sense of ownership and a proactive approach to problem-solving.Ability to work independently with minimal guidance.
• Advanced English proficiency.
• Strong Excel skills.
• Experience preparing executive-level presentations.
• Experience managing complex calendars, travel, and logistics.
• Experience coordinating visas and international travel arrangements.
• Experience in AdTech, digital marketing, or technology companies is a plus.

• Compensation that values your expertise.‍
• 31 days of paid time off: 21 days of annual leave + 10 days of sick leave, because your health and work-life balance matter.‍
• Growth-focused environment: Access to learning resources and clear pathways for growth.‍
• Fun team events: Virtual cooking classes, yoga sessions, team quizzes and more
• ‍A culture of trust: We cut the red tape — results over rules always. Open talk, ownership, and getting things done together.

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• Screening Interview (45 minutes) – Initial conversation with a recruiter.
• Test Assignment (2 days) – Complete a task to showcase your skills.
• ‍Interview with Founder (up to 60 minutes) – A high-level conversation to explore your professional values, motivation, and how your vision aligns with the company’s mission and long-term goals. ‍
• Offer – If successful, you’ll receive an offer to join our team.

‍AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.