Internal Events & Activations Manager

• Plan and execute 27-30 internal off-sites and activations annually, ranging from small team gatherings to large leadership events.
• Research, evaluate, and contract vendors, venues, and activity providers for team-building experiences and event programming.
• Negotiate hotel contracts, including room blocks, catering, meeting spaces, and event logistics.
• Organize and coordinate transportation and transfers, including airport pickups, group transportation, and travel logistics.
• Manage communication and coordination between Admin, Marketing, People Partners, and leadership teams involved in each event.
• Oversee event timelines, logistics plans, and execution checklists to ensure smooth delivery.
• Manage and optimize budgets for events, activities, travel logistics, and vendor services.
• Identify creative team-building activities and experiences aligned with AI Digital’s culture and brand.
• Handle unexpected operational issues and last-minute changes during events (travel disruptions, schedule changes, vendor issues, etc.).
• Maintain vendor databases, event documentation, and planning templates for future events.

• 3–6 years of experience in event management, corporate events, activations, or hospitality operations.
• Proven experience in planning and executing multi-location corporate events or off-sites.
• Strong vendor sourcing and negotiation skills.
• Experience managing event budgets and financial tracking.
• Exceptional organizational and project management skills.
• Ability to coordinate across multiple teams and stakeholders simultaneously.
• Fluent English (C2) and Russian (C2) with strong written and verbal communication skills.
• Ability to remain calm under pressure and solve operational issues quickly.

‍

• Experience organizing international off-sites or company retreats in Europe, USA, Serbia, etc. 
• Background in hospitality, travel coordination, or event agencies.
• Familiarity with tools such as Asana, Google Workspace or similar project management tools, AI stack savvy usage (Claude, ChatGPT, Gemini, Midjourney, or similar etc.).
• Experience with merch production and delivery management.

• USD compensation that values your expertise.‍
• Work from anywhere: Fully remote to suit your lifestyle.‍
• 31 days of paid time off: 21 days of annual leave + 10 days of sick leave, because your health and work-life balance matter.‍
• Growth-focused environment: Access to learning resources and clear pathways for growth.‍
• Fun team events: Virtual cooking classes, yoga sessions, team quizzes and more
• ‍A culture of trust: We cut the red tape — results over rules always. Open talk, ownership, and getting things done together.

• Screening Interview (45 minutes) – Initial conversation with a recruiter from the Talent Acquisition team.
• Team Interview (up to 60 minutes) – A conversation with your potential Team Lead and future colleagues from the Marketing team to discuss your experience, expectations for the role, and how the team works together.
• Test Assignment – Complete a short task to showcase your analytical and problem-solving skills.
• Final Interview (up to 60 minutes) – A conversation with future colleagues from the People & Culture and Admin teams to discuss your working style, values, and how we collaborate as a team.
• Offer – If successful, you’ll receive an offer to join our team.

‍AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.