Office Manager (Serbia)

• Coordinate moving offices in Q3 of 2026, including all associated planning, logistics, vendors, etc.
• Help People & Culture and Administrative teams develop and execute a local employee/community events program.
• Keep the office space organized, stocked, and running smoothly by managing supplies, equipment, maintenance, repairs, and vendor coordination.
• Handle office documentation, contracts, invoices, and process payments in coordination with HR and Finance.
• Provide ad-hoc administrative and personal support to executives and leadership.
• Support the local team with on-site needs and improve office processes and workflows.
• Assist HR with documentation, employee support, and other local tasks.
• Arrange travel, visas, and accommodation for business trips mainly within Europe and USA, coordinate logistics for off-sites, and prepare detailed itineraries to ensure smooth travel experiences.
• Take a proactive role in planning and coordinating internal company events and handle all related logistics, including venues, catering, travel, and materials.

• Based in Belgrade, Serbia.
• 2–3+ years of experience in administrative or operational roles.
• Strong attention to detail and organizational skills.
• Fluent or native Serbian, with English proficiency at C1 level (both written and verbal).
• Proficiency in Google Workspace (Drive, Calendar, Gmail).
• Strong command of Microsoft Office (Excel, PowerPoint, Word).
• Experience with Asana or similar task management tools is a plus.
• Ability to work independently and manage tasks with minimal supervision.
• Proactive, self-starter mindset with a go-getter attitude.
• Strong time management and problem-solving skills.

• USD compensation that values your expertise.‍
• Work from anywhere: Fully remote to suit your lifestyle.‍
• 31 days of paid time off: 21 days of annual leave + 10 days of sick leave, because your health and work-life balance matter.‍
• Growth-focused environment: Access to learning resources and clear pathways for growth.‍
• Fun team events: Virtual cooking classes, yoga sessions, team quizzes and more
• ‍A culture of trust: We cut the red tape — results over rules always. Open talk, ownership, and getting things done together.

• Screening Interview (45 minutes) – Initial conversation with a recruiter.
• Team Interview (up to 60 minutes) – A meeting with your potential Team Lead and future colleagues to assess team fit and discuss role-specific responsibilities, expectations and workflows.‍
• Offer – If successful, you’ll receive an offer to join our team.

‍AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.