WHAT YOU'LL DO:
- Keep the office space organized, stocked, and running smoothly by managing supplies, equipment, and vendor coordination as needed. Includes overseeing maintenance, repairs, inventory, and workspace setup.
- Provide ad-hoc administrative and personal support to executives and leadership.
- Support the local team with on-site needs and improve office processes and workflows.
- Act as a liaison between core teams and assist HR and Finance with documentation, onboarding, employee support, and local tasks as required.
- Arrange travel, visas, and accommodation for business trips mainly within Europe and USA, coordinate logistics for offsites, and prepare detailed itineraries to ensure smooth travel experiences.
- Take a proactive role in planning and coordinating internal company events and handle all related logistics, including venues, catering, travel, and materials.
WHAT YOU BRING:
- Based in Nicosia, Cyprus, or willing to relocate.
- 2+ years of proven experience in administrative or operational roles.
- Strong attention to detail.
- English proficiency at C1 level, both written and verbal.
- Greek proficiency is a big plus.
- Proficiency with Google Workspace (Drive, Calendar, Gmail).
- Solid skills in Microsoft Office (Excel, PowerPoint, Word).
- Experience with Asana or similar task management tools is a plus.
- Ability to manage tasks independently and stay self-organized.
- Proactive, go-getter attitude.
- Effective time management and problem-solving skills.
WHAT WE OFFER:
- EUR-based salary that values your expertise.
- 31 days of paid time off – 21 days of annual leave + 10 days sick leave, because balance matters.
- Growth-focused environment – access to learning resources and clear pathways for advancement.
- Fun team events: Join our online cooking classes, yoga sessions, and more – all from home!
- A Culture of Trust – Say goodbye to bureaucracy and micromanagement; we focus on results, not processes.
STEPS OF THE SELECTION PROCESS:
- Screening Interview (45 minutes) – Initial conversation with a recruiter.
- Test Assignment (2 days) – Complete a task to showcase your skills.
- Final Interview (Up to 60 minutes) – Meet with the Team Lead and future colleagues for an in-depth discussion of your experience and skills.
- Offer – If successful, you’ll receive an offer to join our team.
AI Digital does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class in terms of employment. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company. We are working hard to increase the diversity of our team.
Note: This role is open to applicants from:
Please note that we’re unable to consider applications from outside these regions. Thanks for your understanding!
EMEA (selected countries),
